Maintenance intake
Collect requests from email or forms, extract the property and issue, and flag missing details for review.
FOR INDEPENDENT PROPERTY MANAGERS
Manage properties.
Not endless admin.
Turn maintenance messages, contractor follow-ups and owner updates into one organised workflow. Custom AI automation built around the tools your team already uses.
Book a free workflow review 30 minutes · No obligation · Talk directly with the developer
A BETTER WAY TO WORK
Kitchen tap leaking · Unit 12Incoming maintenance request
1Details organised & urgency flagged
✓You approve the next action
3Contractor follow-up & owner update
ILLUSTRATIVE WORKFLOW · Tailored to your tools and approval rules.
Built for small teams with busy days.
✓ Your existing tools✓ Human approval✓ Your system, your access
START WITH THE WORK THAT REPEATS
One less task to chase.
Then the next.
We start with a specific bottleneck, connect the steps and make the result easy for your team to check.
Contractor coordination
Prepare work requests, track responses and remind your team when a job needs attention.
Owner reporting
Bring approved job notes, costs and status updates together into a report you can review and send.
WHAT CHANGES IN PRACTICE
The same business.
A smoother working day.
Copying a tenant’s email into a tracker, chasing a contractor, then writing the same update to the owner.
One organised request, a visible next action and a draft update—ready for your approval.
Urgent maintenance is flagged for a person. Automation does not make emergency, tenancy or legal decisions.
A PRACTICAL WAY TO START
Understand it. Build it.
Make it work for your team.
Walk me through one repetitive task, the tools involved and where things get delayed. We decide whether automation is a sensible fit.
You receive a scoped proposal covering the workflow, integrations, approvals, delivery and running costs. Contracts can be managed through Upwork.
We test with representative examples, document the process and give you access. Ongoing maintenance is available under an agreed support arrangement.
What is repeated admin costing your week?
Illustration based on 22 working days. This measures time currently spent, not promised savings. hours / monthAvailable to investigate in your workflow review.
YOUR DEVELOPER, DIRECTLY
Sheby M.
AI Automation Developer
✦ Top Rated Plus100% Job Success
I build the connections between the tools you use and the way you work. We agree the scope before development and keep ownership, approvals and ongoing costs clear.
View my Upwork profile ↗BEFORE WE TALK
Good questions.
Clear answers.
Do we need to replace our existing software?
Usually the first step is to connect what you already use. We check API access, exports and permissions before promising an integration. Some tools need a paid plan or may not support the workflow.
Will AI send messages or change records on its own?
We define that together. Drafting and organising are good starting points. Pricing, sensitive decisions and external messages can require your approval, with logs and exception handling.
Who owns the system?
The agreed custom deliverables and account access are handed over under the project contract. Third-party software, models and services remain subject to their own licences and subscription terms.
What will it cost?
Implementation is quoted after reviewing scope. Hosting, API usage, software subscriptions and maintenance are listed separately. The workflow review is free; no payment details are needed to book.
How is business data handled?
We agree which data can be processed, where it goes, who can access it and how long it is retained. Sensitive workflows need appropriate access controls, reviewed integrations and testing before production use.
LET’S FIND YOUR FIRST WORKFLOW
Bring the task
you’re tired of repeating.
Leave with a clearer idea of what could be automated, what needs a person and what a sensible first milestone would look like.
- Review your current process
- Identify a useful starting point
- Discuss scope and integration requirements
Book a free workflow review Google Meet · 30 minutes · Your local time zone